01
You · the contractor
Send a voice note
Message your Work Authorisation WhatsApp number with the job, price, and any change.
Your WhatsApp workflow · finally organised
Quote it. Change it. Get paid.
Keep using WhatsApp the way you already do. Work Authorisation turns voice notes into quotes, captures every change order, and keeps the final balance exact. Your customer taps a secure link in the chat — no app, download, or new account.
JMSKRB
Trusted by 1,200+ UK trades★★★★★Video controls
Voiceover is muted
For the contractor already on WhatsApp
Keep WhatsApp.
Lose the gaps.
You send the voice note. Your customer taps a secure link in the WhatsApp chat — no app to download, no new account to make. Work Authorisation keeps the quote, every approved change order, and the final balance together so you never forget what changed.
Full voiceover transcript
“Another job change buried in WhatsApp? Keep the chat. Stop losing the details. Send a voice note and Work Authorisation creates a quote with scope, V.A.T. and deposit. Your customer uses WhatsApp to open a secure link. No app to download. No account. When the job changes, add photos and agree the extra. Take payment by card, Apple Pay, Google Pay or bank transfer. Quote it. Change it. Get paid.”
01
You stay in WhatsApp
Send the quote or change from the channel already in your pocket.
02
They tap — no download
The customer sees a secure page from the chat. No app. No account.
03
Nothing gets forgotten
Every approved extra stays against the same job and final balance.
The WhatsApp handoff
One voice note. One secure link. No chasing.
You start the job from WhatsApp. Work Authorisation turns your note into a preview, then your customer signs off from the link that lands in the chat.
02
Work Authorisation
Get a preview link
Your note becomes a clear quote or variation with the scope, VAT, photos, and exact amount.
03
Your customer
Tap to sign off
They open the secure page from WhatsApp and approve or pay without an app, account, or password.
Try the live job record
See every conversation turn into one clear balance.
Tap through the quote, the mid-job change, and the final balance. It is the same record your customer sees from the WhatsApp link.
Start quoting freeOne job, one live ledger
Reroute boiler flue · 7 Park Lane
Tap to hear the job note0:15
"New job at 7 Park Lane. Reroute the boiler flue and fit the approved offset. Quote £2,880 including the deposit to book it."
customer view
Initial quote
Oak & Stone Plumbing
A clear starting price with scope, VAT, and the deposit due to book the work.
Original quote£2,400.00
VAT (20%)£480.00
Deposit due£864.00
Quote total£2,880.00
Card, wallet or UK bank transfer
Tap through the three stages to see the whole job stay connected.
For plumbersFor electriciansFor buildersFor landscapersFor everyone who gets asked “while you're here…”
The old way vs the covered way
Every pound stays with the job.
From the first price to the last payment, the conversation happens in the van, on a ladder, or over a noisy drill. Keep it all connected while it's fresh.
Before
“What's left to pay?”
The quote is in one chat, the deposit is in another, extras are in your head, and the final bill becomes a last-minute calculation.
Scattered prices · unclear balance · awkward chase
After
One job. Exact balance.
The quote, deposit, agreed extras, and final balance are all clear to the customer before they tap to approve or pay.
Itemised · timestamped · ready to settle
01
Quote from a voice note
Capture the scope, labour, materials, VAT, and deposit in your own words. We turn it into a clear customer-ready quote.
02
Keep extras on the same job
Add site photos and price changes as they happen. Customers can pay the extra now or approve it for the final bill.
03
Settle the exact balance
When the job is done, send one itemised total: original quote plus approved extras, less deposits already paid.
Three moves. One job record.
From first price
to final payment.
Designed around the moments that happen between the van, the ladder, the customer’s front door, and the final handover.
Quote + deposit01
Send the quote
Speak the scope, price, VAT, and deposit. Your customer receives a simple quote and can secure the booking on the spot.
Variation + WhatsApp02
Capture the change
Extra work gets a clear explanation, photo evidence, and an exact price. They can pay now or add it to the final bill.
Final balance + receipt03
Close the balance
When the work is complete, send the final total with every approved extra and paid deposit already accounted for.
Simple pricing
One clear project record
pays for itself.
Start free. Quote, collect deposits, capture changes, and close the balance without another spreadsheet.
Daily Free
For trying the workflow on one live job.
1 active job · 1 quote + 1 variation approval each day
£0forever
WhatsApp delivery
Project history
Start free Solo
PopularFor the one-person operation.
Unlimited active jobs · 1 user
£14.99/ month
Deposit & final payment links
PDF records & receipts
Priority support
Choose Solo Multi-Crew
For teams who need everyone covered.
Unlimited active jobs · up to 5 crew members
£29/ month
Everything in Solo
One shared project ledger
Crew activity overview
Choose Multi-Crew Straight answers
Still got questions?
No jargon, no pretending. Here is what happens when the job gets messy or the customer wants to do things the old-fashioned way.
What if my customer refuses to pay online?
That is fine. Record a cash or bank-transfer payment manually in your dashboard, including an optional reference and paid date. The secure link still gives you a clear approval and payment record.
Does it integrate with Xero or QuickBooks?
Not yet. Work Authorisation gives you downloadable PDF records and receipts today; live Xero and QuickBooks syncing is not part of the current product.
Is a digital tap legally binding in the UK?
A customer tap records explicit approval with the project, amount, and time, creating a useful evidence trail. Whether an agreement is legally binding depends on the full circumstances, so use your normal written terms for higher-risk work. This is not legal advice.
Less explaining. More getting paid.